Libraries & Collections at Rutgers:
Special Collections and University Archives:
Records Management:
Records Management Program Definitions
- Records must be sent in approved one cubic foot (12 x 15 x 10) records storage boxes.
- Records should be packed in the same order as they are filed in the agency/department.
- All records in each box should belong to the same series (e.g. Voucher time cards should not be placed with personnel files).
- All records in each box must have the same retention period (e.g. Permanent records should not be in the same box as records that will be destroyed).
- Please do not use (Pendaflex) hanging folders in boxes.
- About one inch of space should be left in each box to facilitate referencing.
- Records should not be placed on top of other records in the box.
- The weight of the box should not exceed 35 pounds.
- A complete typed box and folder list should be compiled with one copy placed in each corresponding box, a second copy for sending office files, and a third copy sent to the University Archivist or University Records Management Coordinator.
- Please call Special Collections and University Archives 732/932-7006 before sending material.
If you have any questions, please contact Stephen Dalina or Thomas Frusciano at 732/932-7006
